How to Configure Email Aliases for a User in Google Workspace

Email aliases are a handy feature in Google Workspace that allows users to receive emails at different addresses while managing them from a single account. This guide will walk you through the process of configuring email aliases for a user in Google Workspace, enabling them to handle various roles or tasks efficiently from one mailbox.

Requirements:

• Admin access to the Google Admin Console.
• A user account in Google Workspace for which you want to set up aliases.

Step-by-Step Guide:

Step 1: Log into the Google Admin Console

• Open your web browser and navigate to https://admin.google.com.
• Enter your administrator credentials to access the dashboard.

Step 2: Access User Accounts

• From the Admin Console home page, click on Users to open the list of user accounts.

Step 3: Select the User

• Find the user for whom you want to configure an email alias. You can use the search bar to quickly locate the user.
• Click on the user’s name to access their account details.

Step 4: Add an Email Alias

• In the user’s profile page, locate the section labeled User information or similar.
• Click on Email aliases. You might need to click on a pencil icon or Edit to modify this section.
• Click on + Add an alias and type the new alias you want to associate with this user’s account. An alias must be unique within your domain and not currently in use as a primary email address.
• For example, if the user’s primary email is [email protected], you could add an alias like [email protected].

Step 5: Save Changes

• After adding the desired aliases, make sure to click Save at the bottom of the settings page to apply the changes.
• It may take a few minutes for the changes to propagate across Google Workspace services.

Step 6: Verify the Alias

• Send a test email to the new alias to ensure it is correctly forwarding to the user’s primary inbox.
• Inform the user about their new alias and instruct them on how to send emails from the alias if necessary.