In Google Workspace, custom admin roles allow you to tailor administrative privileges to meet the specific needs of your organization. This guide provides detailed instructions on how to create a custom admin role in the Google Admin Console, enabling precise control over what administrators can see and do.
Requirements:
- Super administrator access to the Google Admin Console.
Step-by-Step Guide:
Step 1: Log into the Google Admin Console
- Navigate to https://admin.google.com and sign in with your super administrator credentials.
Step 2: Access the Roles Section
- Once logged in, locate the Admin roles section by going to the main menu. This may be under Account or Security, depending on your dashboard configuration.
Step 3: Start Creating a Custom Role
- In the Admin roles section, click on + Create a role or Create new role button.
- Enter a name for the custom role and a description that explains the role’s responsibilities and permissions.
Step 4: Assign Permissions to the Role
- You will be presented with a list of available permissions categorized by different administrative functions such as User Management, Services Management, Billing, and Compliance.
- Select the permissions that you want to include in this role. Be selective to ensure that each admin has only the permissions necessary to perform their duties, adhering to the principle of least privilege.
- You can select entire categories or individual permissions depending on the needs of the role.
Step 5: Review and Save the Role
- Review the selected permissions to ensure they align with the intended administrative duties for the role.
- Once satisfied with the configuration, click Save to create the custom admin role.
Step 6: Assign Users to the Custom Role
- After creating the role, you can assign users to it immediately or at a later time.
- To assign users, navigate back to the Admin roles page, select the custom role you created, and click on Assign admins.
- Search for users by their email address and select them, then confirm by clicking Assign.
Best Practices:
- Regularly Review Roles: As your organization evolves, regularly review and update your custom roles to ensure they still meet your administrative needs and security standards.
- Limit Access: Limit the number of users with extensive administrative rights to reduce potential security risks.
- Audit Admin Activities: Regularly check admin activities through the Admin Console’s reporting and auditing features to monitor the use of administrative privileges.